Register users in ELN Interface

 

Users can only be registered by someone with Instance admin role:

1. Go to the User Manager, under Utilities.
2. Click the  +New User button. 

3. Select the Authentication Service:

a. Default Authentication Service. This can be LDAP or SSO.

b. File Authentication Service. In this case a username and password need to be created.

4. User ID. for LDAP authentication, this is the LDAP username; for SSO authentication this is the email address of the user.

 

 

For file-based authentication provide username and password. The password can later be changed by the user.

 

Default roles assigned in ELN

When a user is registered via the ELN interface, a Space (folder) with the name of the user is automatically created under the Lab Notebook main menu. The user is also assigned some default roles:

 

1. Space admin of the Space created for him/her under the notebook.
2. Space user of the Inventory Spaces (MATERIALS, METHODS by default), the STOCK_CATALOG and the STORAGE Spaces.
3. Space Observer of the STOCK_ORDERS, ELN_SETTINGS and PUBLICATIONS Spaces. 

 

Modification to default rights can be granted by an Instance admin from the admin UI, as explained below.

Overview of roles: https://openbis.ch/index.php/docs/admin-documentation/user-registration/openbis-roles/ .

 

Register users from the admin UI

 

When users are registered via the admin UI no default roles are assigned.

 

To register new users from the admin UI:

1. go to the Users tab. The Users and Groups will show in the main menu on left had side.
2. Click on Users in the menu: the Add button at the bottom of the menu will become active (blue)
3. Click the Add button
4.  Enter the User Id. This is the LDAP username, when LDAP authentication is used, or the email address if SSO is used. Please note that file-based authentication (where username and password can be created) is not supported by the admin UI.
5. Home space: this sets the default folder a user sees marked as My Space in the Lab Notebook.
6. Click the Add Role button at the bottom of the page to assign a role to the user.
7. Click the Add Group button at the bottom of the page to assign a user to a group of users.

 

 

8. To assign a role to a user, first the Level needs to be selected (Instance, Space, Project) .

9.If level is Instance, you can directly select a role (Admin, Observer). If the level is Space or Project, you first need to select the Space or Project and then assign a Role.

10. Multiple roles can be assigned to a user. 

11. Roles can be removed from the Remove button at the bottom of the page. 

12. After making the necessary changes, press the Save button.

 

 

 

Note: for using the ELN interface, it is necessary to assign every user or user group the OBSERVER role to the space ELN_SETTINGS.

 

Create users groups in admin UI

 

It is possible to create groups of users and assign rights to a group:

 

1. go to the Users tab. The Users and Groups will show in the main menu on left had side.
2. Click on Groups in the menu: the Add button at the bottom of the menu will become active (blue)
3. Click the Add button
4. Enter a Code for the group. This is the equivalent of a name, but Codes can only contain numbers, letters and the following symbols: . – _
5. You can now assign registered users to the group and assign Roles as explained above.